6th September 2006
Email, everyone gets it, some people, like me, get lots of it. If we don’t manage our inbox we end up with thousands of messages all in one folder. Sorting through this folder to find one email can be a nightmare. That is why we need to organize. Start off by creating folders for each of the following:
- A separate folder for every mailing list you are on.
- A different folder for every email account that your software checks
- A different folder for each co-worker you receive a lot of mail from
- A folder for emails concerning a certain subject.
I use Microsoft Outlook and in Outlook you can create rules that will move emails, as they arrive, into these folders. Instead you might want to move the files manually after you have read the email to its folder. The main point of managing our email is to get it out of the inbox and to a place where we can find it later. As a general rule of thumb I try to keep my inbox folder to less then 50 emails. These end up being the ones that don’t really match with any of my folders and I’m not ready to delete them yet. If they hang out in the inbox for too long and I don’t move them to a folder I delete them.
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